September 3, 2025 Minutes

The Board of Directors of the Timber Creek River Water District (TCWD), Summit County, Colorado, met via online Zoom conference on September 3rd, 2025, for their regular quarterly meeting. The meeting was called to order by Mr. Drees at 5:03 p.m.

ROLL CALL

The following members of the Board of Directors were present, constituting a quorum: Mark Petty – President; Larry Nelson – Vice President & Treasurer;  Jim Peif - Director; Nick Konz - Secretary; John Selstrom - Board Candidate; Also present: Scott Price – Executive Director and District Administrator; Jon Drees – Manager with Quality Water Management and Operator in Responsible Charge

DISCLOSURE OF CONFLICTS OF INTEREST

Mr. Drees asked if there were any known conflicts of interest on the Timber Creek Water District Board. None were expressed.

APPOINTMENT TO FILL VACANCY

The board discussed the appointment of John Selstrom to fill the vacant board seat. Mr. Petty made a motion to appoint John Selstrom as a new board member. Mr. Nelson seconded the motion. The motion passed unanimously.

ELECTION OF OFFICERS

Mr. Petty opened the floor for the election of officers. The following elections were made:

Mark Petty – President
Nick Konz – Treasurer
Jim Peif – Secretary
John Selstrom - Member at Large
Larry Nelson - Member at Large

Mr. Petty motioned to accept the new board member designations. Mr. Nelson seconded the motion and the motion passed unanimously.

CONSENT AGENDA

Mr. Drees reviewed the Consent Agenda, which included the following items:

Approval of Minutes – Regular Meeting May 14, 2025
Approval of Transaction Reports for May, June, and July
Approval of election of recording secretary - Jonathan Drees

Mr. Petty made a motion to approve all items on the Consent Agenda. Mr. Nelson seconded. The motion passed unanimously.

RULES AND REGULATIONS REVIEW

Mr. Drees led a discussion regarding proposed changes to the rules and regulations. Key points discussed included:

Aligning definitions of bedrooms with the Town of Blue River.
The necessity for public notification prior to changing rates and fees, particularly concerning tap fees.
Addressing the difficulties of billing equitably for properties that do and do not rent their properties as Short Term Rentals.
How rates would need to be adjusted across the board if short term rental fees are discontinued.

The Board made the decision to keep the rules and regulations as they are. The Board will be revisiting the metering of homes at the November BOD as it is the only apparent way to bill equitably with the major differences in home occupancy and utilization. The Board will also be discussing discontinuing of STR fees and increasing rates across the board to cover the additional revenue from STR fees at the November BOD.

Mr. Petty requested that Quality Water Management conduct a study of STRs in the district, regardless of how the billing structure may change going forward, to confirm which homes have an STR permit, how their home is listed with the county, and how it is listed on their STR permit.

EXECUTIVE DIRECTOR’S DISCUSSION ITEMS

Mr. Drees directed the Board’s attention to the Operations Report, noting that monthly water usage trends were in line with previous years. Mr. Drees also reported that all required drinking water tests for this year have been completed and only one set of results still had not been reported by the lab. Mr. Drees also mentioned that hydrant tests had been completed for the year and no additional action on the hydrants is required at this time.

Mr. Drees then provided updates about picking an engineering firm for master planning. Mr. Drees said that Element Engineering was the clear favorite firm based on pricing, quick response time, and the examples of extensive master plans they had previously completed and provided upon request.

Additionally, as Mr. Drees had previously brought to Board Member attention, the District received positive test results for PFAS in July. Mr. Drees explained that he had confirmed with Element Engineering that they have experience dealing with PFAS mitigation and had engaged them to assist with applying for a CDPHE PFAS grant that had an August 31 deadline.

Mr. Drees went on to mention that with the help of Element Engineering, Quality Water Management was able to submit an application for a $63,000 grant. If the grant is awarded, it would also go towards developing the master plan because of the impact that PFAS treatment requirements would have on the current system. Mr. Price stated that the CDPHE has received $120,000,000 from the federal government for this particular grant program to address emerging contaminants in small or disadvantaged communities.

The Board expressed their support for this plan of action with Element Engineering and their hope to continue improving the water system through completion of a master plan.

Mr. Drees concluded the Executive Director’s Discussion by confirming that the microplastics testing was completed and submitted to the lab. The lab was just waiting to receive final payment to return the test results.

DISCUSS ACCOUNTING SERVICES

Mr. Petty discussed the current arrangement with Overload/Breckenridge Bookkeeping to manage the accounting for the District. Mr. Petty had requested and received an updated copy of the statement of work and proposal from Overload. Mr. Petty had also requested and received a proposal for Quality Water Management to take on the accounting duties for the district.

Mr. Petty mentioned that he had requested feedback on the Overload statement of work from Quality Water Management and that Mr. Price and Mr. Drees had provided feedback on what additional accounting items need to be addressed for them to best manage the administration and operations of the district; should Overload continue with accounting responsibilities.

Mr. Petty is going to distribute the proposals and feedback to the rest of the Board for the Board to make a decision at the November BOD.

REVIEW AND ACCEPTANCE OF SECOND QUARTER FINANCIALS

Mr. Drees presented the second quarter financials for approval. The Board did not express any questions about the financial statements.

Mr. Petty made a motion to approve the financials. Mr. Peif seconded the motion. The financials were approved unanimously.

PRELIMINARY 2026 BUDGET DISCUSSION

Mr. Drees presented the draft budget as provided by Overload to the board noting that there were essentially no changes made to the budget from 2025. 
Mr. Petty requested that the interest income from the new interest bearing account be reflected in the 2026 budget. The Board also requested that any additional updates necessary be added prior to the November BOD for the budget approval to be voted on at that meeting.

ADDITIONAL DISCUSSION ITEMS

Mr. Petty requested that Mr. Selstrom provide some background on his career experience having made clear by his contributions throughout the meeting that his experience aligned closely with the water district operations.

Mr. Selstrom discussed having been a Civil Engineer Officer in the Air Force for 30 years and that he is currently a consultant at Joint Base Andrews in Maryland, which he has been doing since 2007. Mr. Selstrom also discussed his experience dealing with PFAS at Piscataway Creek. In his last active duty position, Mr. Selstrom helped with the cleanup of three different emerging contaminants.

ADJOURNMENT

Mr. Nelson made a motion to adjourn the meeting at 6:48 PM. Mr. Petty seconded the motion, and it passed unanimously.

Following adjournment, Mr. Nelson provided his resignation to the board.