May 8, 2024 Minutes

The Board of Directors of the Timber Creek River Water District (TCWD), Summit County, Colorado, met via online Zoom conference on May 8th, 2024, for their regular quarterly meeting. The meeting was called to order by Executive Director Scott Price at 5:00 p.m.

ROLL CALL

The following members of the Board of Directors were present, constituting a quorum: Mark Petty – President; Larry Nelson – Vice President & Treasurer; Nick Konz – Director; Also present: Eric Hann – Water District Consultant; Jim Peif - Interested volunteer to serve on the Board; Scott Price – Executive Director and District Administrator; Jon Drees – Manager with Quality Water Management Inc.; Joe Norris – Attorney with Cockrel Ela Glesne Greher & Ruhland.  

DISCLOSURE OF CONFLICTS OF INTEREST

Mr. Price asked everyone if there were any known conflicts of interest on the Timber Creek Water District Board. Mr. Price acknowledged that none were expressed.

APPOINT JIM PEIF TO BOARD OF DIRECTORS

Mr. Petty made a motion to appoint Mr. Peif to the Board of Directors. Mr. Konz seconded. The motion passed unanimously.

CONSENT AGENDA

Mr. Price reviewed the Consent Agenda and asked if anyone had any questions or comments. Mr. Konz made a motion to approve all items on the Consent Agenda. Mr. Petty seconded. The motion passed unanimously.

EXECUTIVE SESSION TO DISCUSS WATER RIGHTS

Mr. Price introduced Joe Norris. Mr. Petty made a motion to move to executive session for the purpose of  conferencing with District legal counsel to receive legal advice on specific legal questions concerning the District’s water rights per §24-6-402(4)(b), C.R.S. Mr. Konz seconded. The motion was approved unanimously. Upon returning from the executive session, Mr. Price stated that no action or vote was needed on this agenda item.

EXECUTIVE DIRECTOR’S DISCUSSION ITEMS

Mr. Price reviewed the Operations Report. There was a brief discussion of how sanitary surveys work with the CDPHE. Mr. Price provided a summary of the work being conducted to prepare for the survey, such as the improvements to the disinfection system. Mr. Drees reviewed the Lead and Copper Rule Revisions as a project that will produce an inventory of the service lines in the District. It is unlikely that any lead will be found, but a few locations will require a scratch test. There is a deadline for all water districts in the country to have these inventories compliant with EPA regulations by October. Mr. Drees is in charge of this project for the District.

Mr. Price provided an overview of the District’s water distribution system and the fire hydrants. He reviewed his team’s flushing and lubrication of hydrants in past years and the plans for 2024. There was a discussion regarding the incidents when unauthorized parties have operated the hydrants. In, 2023, a construction company mistakenly used the TCWD hydrant to fill their tankers for construction, and Mr. Price contacted the Blue River Police who located and confronted the perpetrators. No charges were filed, but the company paid a $2,500 fine to TCWD. Those funds will be used to pay for an expert hydrant maintenance firm to inspect and maintain the hydrants.

Mr. Drees provided an update on the new state-hosted website for the District. He answered questions about the need for compliance and how the new website will be better than the old one.

REVIEW AND APPROVE FIRST QUARTER FINANCIALS

Mr. Price guided the board in reviewing the first quarter financial reports. There was a brief discussion about refunding a customer the $15 late fee because they claimed to not have received their water bill. It was approved, but the Board agreed this type of detail did not need the Board’s approval. Mr. Petty made a motion to approve the financials. Mr. Konz seconded the motion. It passed unanimously.

ADDITIONAL BOARD & ADVISOR DISCUSSIONS

A discussion occurred concerning the CDOT proposed chain-off lane. Mr. Petty stated that he would reach out to the Town of Blue River concerning the status of the project. No one had any new information. Mr. Price confirmed that the engineers and CDOT representatives had not contacted him since he requested an environmental study of the impact of the project on the TCWD wells.

ADJOURNMENT

Mr. Konz made a motion to adjourn the meeting at 6:50pm. Mr. Petty seconded the motion, and it passed unanimously.